5th March 2010 - Kringe Rock Skool Meeting

Present
– Andy Lee, Lisa Chalkley, Andrew and Amanda from Lifecraft


Dates for future meetings:

Presentation planning meeting: 12 March 2010, Noon at Lifecraft with Amanda.

Policy check: 18 March 2010, 2pm at Lifecraft with Andrew


Notes from meeting:

Following an email from CCF with regard to whether we had a vulnerable adults policy, we wished to discuss what policies we needed to secure funding and outlining a realistic appraisal of what we are able to provide. This information is also important for our application packs so that applicants can choose whether the Rock Skool project is right for them and for all the agencies we wish to work in partnership with.

We already abide by an agreed Equal Ops. Policy. Due to the nature of our workshops and application packs we wanted to focus on: working with vulnerable adults, health and safety, confidentiality and data protection.

After thorough discussion and recognizing the limitations of a small voluntary organization, in terms of funding and work capacities we decided that we should ask our funders if our acceptance of a minimum duty of care would be acceptable.

Wherever possible we will be working in partnership with agencies and organizations and will be abiding by all their policies, especially where we will be working with staff and in their buildings. It would be the responsibility of staff to look after their clients and use their existing structures for managing crisis and holding data on their clients.

If acceptable to funders we will ask applicants to sign a caveat that when working with Kringe members in venues without other staff, applicants will be responsible for their health and well-being. Members of the Kringe will do their best to protect vulnerable adults and give practical assistance if any problems arise. As vulnerable adults ourselves who live independently we would behave as we would in any social situation and contact emergency services if required. This will minimize the confidential data we hold and access to it.

Applicants will be responsible for their own musical equipment and the Kringe will accept no liability for any problems with it. We will investigate whether electrical checks will be required on applicants equipment and facilitate this if it is necessary.

We will draw up a contract of acceptable behaviour and responsibilities of applicants. They can decide whether the Rock Skool is manageable for them and we can be clear about the level of support we are able to offer.

We are working on our vulnerable adults, health & safety and confidentiality and data protection policies. We are nominating leads for each of the policies from our committee. We will undertake training, including first aid training and, if required, CRB checks for identified team leaders for the Rock Skool project. We are applying for places on event management training with CCVS, on 26 March, that covers all of these issues.

Lifecraft is willing to work in partnership with us in protecting vulnerable adults and we can refer issues to them.

Lifecraft are going to include us on their public liability insurance and we will pay the premium.


Lisa Chalkley

Kringe Administrator