23rd August 2009

THE KRINGE MEETING
SUNDAY 30 AUGUST 2009

A G E N D A

Welcome to New Kringe Member

Minutes of last meeting – attached

The Kringe Constitution

New Writing Group

New Finance Group

Dance-a-thon - October 2009
Andy to present to The Kringe

Any Other Business

Date of Next Meeting

MINUTES OF THE KRINGE MEETING
SUNDAY 23 AUGUST 2009
VENUE: THE BATH HOUSE
GWYDIR STREET, CAMBRIDGE

PRESENT:

Andy Lee – Chairman
Alan Rogerson – Arts Projects Co-Ordinator
Andrew Phoenix – Project Finance Manager
Jim Plenty – IT Manager
Matthew Barker – New Member
Dave Richardson – New Member
In Attendance – Margaret Garnett – Andy’s Carer

APOLOGIES: Mike Hills, Dave Rogers,
Catherine Le Fur (New Member)


The Group welcomed Matthew Barker and
Dave Richardson. Catherine Le Fur was unable to attend this meeting.

1. Constitution:

Andy needs typed copy of Constitution as he cannot read other – this has been arranged.

Constitution (draft copy) to be ready for
Sunday 30 August 2009.

Copies of the draft Constitution to be distributed to appointed Members of the Group for Proof-Reading:- Jim, Dave Richardson (and Bernard Connell), and Mike Hills.

After Proof-Reading – if Constitution is in good order we can open Bank Accounts.

Aims of Group worded by JP, and Group is happy with it.

Minimum/maximum numbers of AGM and General Meetings were discussed and agreed.

The Aim, as previously discussed, and proposed by Jim, has been agreed as follows:

“Enabling disadvantaged people to engage in creative and performing Arts, while raising awareness, challenging stigma and networking with organisations, throughout the county of Cambridgeshire.”

CAN THIS BE PROOF-READ BY THE GROUP NOW.



2. Finance:

After discussion, Andy agreed to appoint
Dave Rogers as Treasurer, afterall he was the first choice.

New Member, Matthew, is training to be an account – has agreed to help with book-keeping and work with other financial group members: Andy, Andrew and Dave.

There is financial training and possible funding to cover expenses such as administration costs. All training and support is free. Andy to meet Yvonne Barr, CCVS, on 10 September 2009.

Matthew suggested using Sage software - Andy stated he would prefer to Excel because it is cheaper and more popular, and we only need to keep basic booking for now – this matter to be reviewed in the future.

Matthew to team up with Dave to produce financial report at our first AGM which is on 2nd August 2010.

Andy to meet Matthew on Saturday 29 August 2009 to update book-keeping.

3. Website:

Alan says we can expand the blog to have three new sites: Home Page, Link to Friends Page, and Events Page, to join up with our Submit Page. This is going to take both time and money.

Matthew stated blog too dark in colour – Andy says has to be as he’s as blind as a bat’!

Dave Richardson has agreed to set up and run Kringe U-Tube site.

Copyright issues discussed – all rights belong to the Owner/Originator.

Alan suggested the site ‘youownit.com’, copyright law.

4. Time Plan:

One Year Plan: The Group has decided to target Organisations in the City of Cambridge only in the first year.

Our Aims in Year One are to establish The Kringe as a Registered Charity. This will allow us greater opportunity to be awarded funding.

We aim to put on a Big Weekend in October 2010, this will co-ordinate with World Mental Health Day.

Five Year Plan: When the first year is achieved, we will have the skills and funding necessary to network with all Organisations across the whole of Cambridgeshire.

After Five Years: We aim to open branches in all five surrounding counties, which, when successful, will complete East Anglia and form The Kringe East.

5. Promotional Materials:

Alan is working on the Logo and Business Cards and will be paid for his time and design.

We need to form a Writing Group whose first aim is to pen our promotional literature. New Group to be proposed and formed at next meeting.

Andy to approach Tony to see if he will donate the original Kringe painting to The Kringe.

Andy has sourced possible funding opportunity to help with immediate promotional materials.

Big Thanks to Dave Richardson for agreeing to allow us to use his artwork.



6. Dance-a-thon:

Please see attached sheet.

Date of Next Meeting:- Sunday 30th August 2009.